Open Job: Community Engagement Coordinator at the Altadena Library

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ALTADENA LIBRARY FOUNDATION COMMUNITY ENGAGEMENT COORDINATOR 

The Altadena Library Foundation is a non-profit organization whose mission is to bring people, ideas and resources together through fundraising and advocacy in support of our Altadena Libraries. The Foundation seeks a Community Engagement Coordinator to support board directors with fundraising and other foundation activities.

The position is part-time, requiring 10 hours weekly. The individual may work remotely but, will require some time monthly at the Altadena Library. This individual will report to the Foundation Board president. Occasional nights/weekends for select events will be required.

Qualifications

  • Two years of college
  • Experience with non-profit fundraising and administration preferred
  • Ability to enter data and produce reports using online donor database
  • Experience using social media to communicate
  • Familiarity with grants research and grant writing
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Excellent organizational, communication, interpersonal and technology skills
  • Detail oriented and self-motivated
  • Ability to meet deadlines while managing multiple projects
  • Ability to work independently and as part of a team
  • Committed to the mission and work of the Altadena Library Foundation
  • Familiarity with Altadena community 

Responsibilities

  1. Data entry and donation processing:
    1. Updates and maintains donor and prospect constituent records in the database.
    2. Manages donation entry processes, including copying checks, tracking donor responses, running financial reports and reconciling deposits.
    3. Uploads online transactions (e.g., sign-ups, profile updates, donations, and event registrations) from online giving systems.
    4. Provides regular analytical reports from the fundraising software.
    5. Files all donation-related paperwork and maintains organized filing systems and binders (primarily online files and archives).
  1. Budget tracking and check requests:
    1. Prepares, routes and files accounts payable check requests.
    2. Tracks expenses in budget monitoring system.
    3. Assists Treasurer with budget reconciliation and other financial tasks.
  1. Donor Relations:
    1. Manages donation acknowledgement process.
    2. Responds to Foundation inquiries (or directs to President).
    3. Implements ways to engage prospective donors and enhance relationships.
  1. Fundraising:
  2. Recommends outreach possibilities to enhance awareness of Foundation.
  3. Researches and recommends grant opportunities and assists with proposals.
  4. Identifies and informs Board President of potential donor.
  1. Mailings and Mailing List Maintenance:
    1. Ensures data integrity and database performance.
    2. Assists with solicitations and other Foundation mailings.
    3. Posts mailings, works with mail house or volunteers.
  1. Special Event Support:
    1. Assists with mailings, phone inquiries, in-kind gift tracking, ticket sales, corporate sponsorships and other clerical duties as designated by project managers of special events.
    2. Attendance at special events.
  1. General clerical support for Foundation Directors as assigned by the Board President.

This is an ‘at-will’ position with periodic performance reviews. Background checks will be conducted.

Qualified candidates should forward a resume with references and cover letter to:

President, Altadena Library Foundation

600 East Mariposa Street

Altadena, CA 91001-2211

or email to:  admin@altadenalibraryfoundation.org

Application deadline is July 1, 2021

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